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Explaining Conventional General Cargo Handling Flow Process

• All Shore handling / Terminal Operations is based on GPHA Tariff
• There are two(2) main Operational procedure ( Direct and Indirect)
• There are four(4) Operational Process involved in handling Cargo, namely :
• Manifest Entry and Verification
• Charting
• Billing
• Operations

• MANIFEST ENTRY AND VERIFICATION
• A cargo Manifest consists of all the various cargo Bill of ladings on the vessel
• Manifest is sorted and all conventional general cargoes are entered on the Terminal Operating System (TOS)
• The Manifest is then verified using the original Bill of Lading and the delivery order from the ship’s agent
• CHARTING
• Charting is entering all the necessary informations on the manifest to the Master Bill tab on the TOS
• Informations such as mode of delivery(Direct or Indirect),weight and volume of cargo, type and description of cargo, trade type (import,export,transit or transshipment) etc.
• The chart is sent to Billing for the appropriate invoice to be raised for payment through TOS
• BILLING
• Billing raises payment invoices and Debit notes based on the charting on the Master Bill tab on TOS
• Billing uses the Billing page on the TOS to raise invoices to Agents to proceed for payment at the Bank
• Billing updates the TOS after payment have been made by agent to enable operations access to print waybills
• OPERATIONS
• Operations does all the cargo related activities that is receipt and delivery of the cargo
• After billing the Agent proceeds to operations to take delivery of his cargo through either Direct or Indirect mode of delivery
• Waybills are printed, stamped and signed to enable agent exit the port with cargo

DIRECT TERMINAL OPERATIONS

• After consignee has effected payment and notified the shore handler about the direct mode of delivery
• Consignee provides trucks at the quay for cargoes to be loaded directly
• Adequate clerks and dockers are provided by the shore handler according to the number of hooks to be worked by the vessel
• The shore handler ensures that consignment discharged onto consignees trucks are the right consignments
• Cargoes are safely packed on consignees vehicles by the Dockers
• Tally clerks ensures that consignees are not overloaded beyond the permissible axle load limit
• Tally clerks advises waybill clerks with truck loading advice to specifying the exact quantity and condition of the cargo loaded onto consignees trucks
• Waybills are printed, stamped and signed to enable consignee exit the port with cargo

INDIRECT TERMINAL OPERATIONS

• In the Indirect mode of delivery, cargoes are transferred from the shipside to the stacking area by the stevedores
• The shore handler ensures that Cargoes are stacked according to the Bill of Ladings in the manifest
• Consignee upon effecting payment notifies the shore handler 24hrs before delivery of the cargo
• Consignee sends trucks to stacking area to effect delivery
• Adequate dockers and clerks are allocated to the stack according to the number of Bill of Ladings to be delivered
• Cargoes are safely packed on consignees vehicles by the Dockers and equipment operator
• Tally clerks ensures that consignees are not overloaded beyond the permissible axle load limit
• Tally clerks advises waybill clerks with truck loading advice to specifying the exact quantity and condition of the cargo loaded onto consignees trucks
• Waybills are printed, stamped and signed to enable consignee exit the port with cargo

BIBO/Bagged Cargo Operations

• BIBO simply means (Bulk In Bag Out)
• This Operation is usually undertaken for homogeneous bulk cargo such as rice, sugar, fertilizer, soya bean meal etc
• The operation is undertaken by three(3) main parties that is the stevedores, the bagging company and the shore handler
• The Stevedore is responsible for using a grab to fetch the bulk cargo from the Ship’s hatch onto a hopper at shore
• The bulk cargo then goes through the hopper and the bagging machine for which the bagging company transfers bagged cargo onto a conveyor for the shore handler
• The Shore handler then picks bagged cargo from the conveyor and arranges same on consignees trucks for delivery
• Waybills are issued to cover the quantity and condition of the cargo loaded on each consignee’s truck

Off Dock Terminal Operations

• An Off Dock Terminal is an extension of the Port
• These Terminals were created to help the decongest the Port
• The cargoes handled at the Off Dock Terminal are mainly heavy duty Earthmoving Equipment such as Excavators, Graders, Bulldozers, Wheel Loaders etc
• When these cargoes are discharge from vessels, they are transferred to holding areas in the Port for onward transfer to the Off Dock Terminal
• The Stevedores conditions all the cargo discharged from the vessel at the holding area with an Equipment Condition and Interchange Report
• An Equipment transfer list is then prepared to Customs for approval
• After customs approval, a customs escort officer is allocated to supervise the transfer of the Equipment from the Port to the Off – Dock Terminal
• These transfer are done with low-bed trailers and an escort pick up
• Transfer Tally Sheet/Waybill is prepared to cover each Equipment unit which must be signed by the Terminal Officer before the unit is transferred.
• The Terminal Foreman proceeds to ship mark all the Equipment units transferred from the port and received at the Off – Dock Yard by indicating ship’s name, date of arrival and the date of receipt of equipment.
• Equipment units are stacked by type as well as vessel by vessel for easy identification during deliveries
• All Equipment units must be delivered against the production of the following released documents:

• CUSTOMS DECLARATION/RELEASE

• DELIVERY ORDER
• CASH DELIVERY INVOICE/DEBIT NOTE
• VEHICLE ENTRY TOLL
• LABOUR OVERTIME INVOICE (If delivery of cargo goes beyond 15:30)

All delivered Equipment units must be covered by the Off – Dock delivery waybill before such Equipment finally leaves the Terminal